Print W-2 in QuickBooks Desktop and Online with Adobe Reader - Free Internet Radio - Live365

In QuickBooks Online go to the Taxes tab. Click on the section of Payroll Tax. After that, click on the option Annual Forms. Steps to print W-2 forms with the QuickBooks Desktop · Select the Employees option and then click on Payroll Centre.
QuickBooks Online Payroll service allows small businesses to run payroll from anywhere around the world and helps you calculate taxes and pay your employees online. If you are a subscriber of QuickBooks Online payroll, you can easily print and file all the necessary tax forms to the state and federal tax authorities online. Every year you are required to submit form W2 if you have employees earning more than $600 in that fiscal year, and in this article, we will show you how you can print W2 forms in QuickBooks Online Payroll. Want to learn more about printing W2 forms using QuickBooks Online Payroll? Then follow the complete article until the end.
What is a W2 Form?
W2 is an Internal Revenue Service (IRS) form that is used to present the wages, salary, or compensation that are paid to the employees and their relatable taxes. Also known as the official Wage and Tax Statement, the W2 Forms are filled by employers and submitted to the government and the corresponding employees in order to file taxes either through the digital gateway or via an IRS waiver by January 31 of each year. This does not include self-employed workers.
Pointers to Keep in Mind before you Print W2 Forms in QuickBooks –
Ensure that you have the latest version of QuickBooks.
Make sure that the payroll subscription is active and that the payroll tax table is updated.
Verify that the form is compatible with your current version of QuickBooks.
You must place the paper horizontally inside the printer.
Perforated or Blank Paper
There are two different types of papers that you may choose to print on –

Blank 3-part perforated paper
Blank 4-part perforated paper
Also, it is recommended that you order these from the official website of Intuit. Follow the below instructions to place an order for the same –

Visit the Intuit Market website and then navigate to the page where you can find the QuickBooks Checks & Supplies.
Move your cursor over the Tax Products drop-down menu and choose Blank W-2 Kits.
Enter the required information in the fields for QuickBooks Version, Payroll Version, State, and Quantity.
Add the order to your cart and complete the purchase.
Further, you may need to make changes in your printer settings to successfully print these pages as different kinds of paper require different settings –

In QuickBooks, tap on the Settings menu tab.
Click on Payroll Settings and hit the W2 print preference Edit button.
Choose the variant of paper you wish to print on and press OK.
What Do We Need Before Printing W2 in QuickBooks Online Payroll
Perforated or Blank Paper
As per the IRS guidelines, you can print copies of your employee’s W2 forms on plain or perforated paper that your employees can easily separate. It also gives a professional and clean look to the forms. You can also get the preprinted forms directly from Intuit® or any authorized third-party vendor. To order W2 and other tax forms directly from Intuit®, follow the link to Intuit® Marketplace. Make sure to fill forms with a pen or typewriter, as the IRS does not accept forms filled by software.
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